Making Democracy Work

Board Policies

Board Policies & Objectives

Board Policies

1. The Executive Committee shall consist of president, administrative vice president, program vice president, membership vice president, correspondence and recording secretaries and treasurer. When necessary, the Executive Committee will meet between board meetings for the purpose of planning and carrying our housekeeping details. The committee shall not act on matters of policy. It will report its activities to the full Board.

2. If any office is held by two people (co) both shall have voting privileges on the Executive Committee and on the Board. Only one co-president shall conduct a meeting.

3. All expense vouchers for items outside the approved budget must be counter-signed by the president or vice president. All bills and requests for reimbursement must be accompanied by a voucher and submitted to the treasurer promptly.

4. Expenditures which exceed $50.00 must have Board approval and should be in writing.

5. Committee reports must be submitted in writing to the secretary at the time of the Board meeting or they will not be included in the minutes.

6. The deadline for materials in The Voter is the day of the Board meeting. The Voter is subject to presidential approval.

7. The League speaks with one voice. All publicity releases and League material shall be submitted for presidential approval. Letters to the editor must go out over the president's name unless another member is designated by the president.

Approved February 4, 2009

8. The person responsible for preparation of written material over whose signature it will be released must have the privilege of proofreading and approving the printed copy prior to release.

9. Anyone wanting time on the agenda must notify the president before the meeting and anyone wishing a vote from the board should also e-mail the material to the board prior to the meeting.

Approved February 4, 2009

10. Board members should notify the president if unable to attend a meeting and shall provide a substitute from the committee in order to insure a quorum.

Approved February 4, 2009

11. The League may take action on governmental measures and policies in the public interest. However, it shall not support or oppose any party or candidate. Board members shall not run for or hold office. If a Board member declares for an elective office, the member shall resign from the Board. Public notices released by the League announcing the resignation of a Board Member to run for a political office shall be carefully worded to avoid the appearance of endorsing the resigning Board member's candidacy.

The President(s) and Voter Service Chair(s) shall not(1) allow their picture or their name to be used in connection with a political campaign (2)chair or administer fund raising or (3) chair campaign events. The President(s) and Voter Service Chair(s)shall not display candidate signs in their yards or work in any significant way in a campaign. Board members' activities must be limited to preserve the League's non partisan position.

A Board member may serve on any public board, commission, committee, or coalition; however, that Board member does not represent the League unless officially designatied as a League representative by the League Board.

A Board member may not speak or work against a League position in any way. The political activities of a spouse or relative of a Board member are to be considered as separate and distinct from the activities of the Board member.

Approved February 4, 2009

12. A candidate for public office or a person who has served in a public office will become eligible for board membership at the next annual meeting following the candidacy or term of office.

13. The corresponding secretary will send appropriate cards to members for certain occasions: Hospitalization or illness, death of a relative. Flowers (or appropriate contribution) will be sent on the following occasions: death of a member, death of a member's spouse or member's child.

14. The membership list is solely for the convenience of League members and shall not be used for any mailing without permission of the Board.

15. Co-sponsoring of activities shall be limited to other LWV's or organizations whose goals are compatible with LWV. Great care should be taken before joining coalitions.

16. Exceptions or amendments to the above policies withing a League year require a two-thirds vote of Board members present and voting at a regularly scheduled meeting of the Board.

Approved June 16, 1997

17. If appreciable sums of money are managed by the League, a fidelity bond should be purchased to cover those handling the funds.

Approved January 7, 1999

18. Policy for investment of bequest of Virginia Secor Stranahan (By-laws-Article VI Sec.4)

19. Observers may speak to government bodies with the board's permission if there is an applicable program position. They speak as citizens to such groups if they make clear they are speaking for themselves.

20. The president should see that LWVUS and LWVO action alerts are acted upon appropriately.

21. Committees shall meet at the beginning of the year to develop strategies for meeting the board's priorities and bring their plans to the board for approval by the first meeting. Board members take office immediately after the Annual Meeting.

22. The Voter Service Chairman shall be a director nominated by the Nominating Committee and serve under the 1st Vice President.

Approved February 4, 2009

I OBJECTIVES

1) Minimize market and interest risk by utilizing low to moderate risk investments with an emphasis on principal preservation.

2) Maximize investment returns and provide regular interest and/or dividend payments for annual budget obligations.

3) Provide a yield, net of investment fees, equal to or greater than average of 1-year certificate offered by banks in Perrysburg.

4) Provide for appreciation of principal only after the above objectives are met.

II Investment Categories:

Each investment shall not exceed 50% of the principal or the amount in "Fund A". If an investment is not listed in 1, 2 or 3 below, it shall not exceed 25% of the principal or 50% of 'Fund B'.

1) Regular certificates of deposit and time deposits with a domestic bank with a branch in Perrysburg, insured by FDIC.

2) U.S. Treasury obligations (Bills, Notes, Bonds) which carry a fixed interest rate to maturity.

3) Corporate or Municipal Bonds which carry a fixed rate of interest to maturity and which bear a rating of "AA" or better by at least one major rating service (S&P or Moody's)

4) Investment grade securities listed on the New York Stock Exchange.

III Administration

1) All changes in investment must be recommended by the Treasurer and Finance Committee and approved by the LWVPA Board as specifies in ARTICLE VI of the Bylaws of the League of Women Voters of the Perrysburg Area.

Approved April 27, 2004